Billing Executive - Admin Team (3rd party payroll)

We are hiring a Billing Executive for our Admin Team based out of Andheri, Mumbai.Experience - 3 to 5 yearsInvoice Processing (PAN India) Ensure accurate and timely processing of invoices received from all PAN India locations. Verify all invoices against Purchase Orders (POs), PRs, and service delivery records before forwarding for approval.Ensure invoices are processed within the defined TAT and in compliance with company policy and statutory requirements.Vendor CoordinationRegularly coordinate and follow up with vendors to ensure invoices are submitted within the defined timeline.Resolve vendor queries related to billing, deductions, or payment delays in coordination with relevant teams.Maintain a healthy and professional vendor relationship to ensure smooth billing operations.Invoice Verification & ValidationCheck all invoices for accuracy in rates, quantities, taxes (GST), and terms before processing.Ensure supporting documents (PO copy, service confirmation, approval mail, etc.) are attached with every invoice.Highlight discrepancies or mismatches to the concerned department and ensure timely rectification.Accounts CoordinationCoordinate with the Accounts/Finance team for payment status and ensure timely release of payments to vendors.Support Finance during invoice posting, validation, and audit review.Update vendors with payment status once cleared by Accounts.Procurement CoordinationCoordinate with the Procurement team for PO issuance and sharing the same with vendors.Ensure invoice processing only against valid and approved POs.Track PO validity and balance for recurring services and renewals.Tracking & Record ManagementMaintain and regularly update the Invoice, PR, and PO tracker for all locations.Maintain a digital repository of invoices, approvals, and supporting documents for easy retrieval.Prepare and share weekly/monthly MIS reports on billing status, pending invoices, and payment timelines.Ensure adherence to internal controls and company billing policies.Process Improvement & CoordinationIdentify process gaps and suggest improvements to enhance billing efficiency.Ensure coordination among Admin, Procurement, and Accounts teams to minimize delays and rework.

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