Head - Company Secretary

SECRETARIAL COMPLIANCESPerform the duties and responsibilities of aCompany Secretaryin accordance with theCompanies Act, 2013 , ensuring adherence to all applicable legal and regulatory provisions.Review and validateNotices, Agendas, and Minutes forBoard, Shareholders’, and Committee meetings ; manage preparation ofAnnual Reports , ensure timelye-filings , and maintain allstatutory registersas mandated.Supportquarterly, half-yearly, and annual auditsby preparing and providing requisite documentation across all group companies.Oversee and manage alllegal and secretarial activitiesfor the group’s companies, ensuring compliance and risk mitigation.Ensuretimely filing of e-Forms, Annual Returns, and other statutory documentswith regulatory authorities including theRegistrar of Companies (ROC)andReserve Bank of India (RBI) .Accuratelymaintain statutory records and registers , ensuring completeness and audit readiness at all times.Provide end-to-end support in theincorporation and formation of new entities , especially for theRenewables business , ensuring swift and compliant execution.Ensure100% compliancewith all secretarial functions including amendments toMOA/AOA ,induction and resignation of Directors ,issuance and allotment of shares ,RBI filings , and allMCA and RBI-related submissions .BOARD/ SHAREHOLDER MEETING COMPLIANCESPrepare and circulateNotices, Agendas, and detailedBoard Notesfor all Board, Committee, and Shareholder meetings in a timely and compliant manner.Validate and reviewall physical documents and Board papers to ensure accuracy, completeness, and compliance with regulatory requirements.Coordinate with Directorsto ensure their timely availability for meetings and provide them with all relevant information and materials well in advance.ConductBoard Meetings for all SPVswithin one month of the end of each quarter, ensuring that meeting materials are circulated at leasttwo days priorto the meeting, in line with best governance practices.Ensure thatshort-notice meetingsare kept to a minimum and are usedonly for urgent matters , in compliance with statutory provisions and good governance standards.SHARE CAPITAL AND RIGHTS ISSUE COMPLIANCESEnsuretimely issuance of rights offer lettersto eligible shareholders, in compliance with applicable timelines and disclosure requirements.Ensure end-to-end compliance with theCompanies Act, 2013and applicable rules forrights issues, share allotments, and increases in authorized share capital , including board/shareholder approvals, filings, and documentation.ASSISTANCE TO BUSINESS DEVELOPMENT TEAM/LENDERSSupport Business Development teamsby preparing and coordinating documentation such ase-registrations, Board Resolutions, Powers of Attorney, Net Worth Certificates, Bank Guarantees (BGs),andBID submission documents .Ensure timelysubmission of company documentsrequired for obtainingstatutory approvals , includingIndustrial Entrepreneur Memorandum (IEM)filings forSolar and Renewable Energy projects .Draft and issue Board Resolutions and supporting documentsfor securingloans, credit facilities, and other financial arrangementswith lenders, ensuring alignment with internal and external compliance requirements. EXTERNAL STAKEHOLDER MANAGEMENT Develop and maintaingood rapportwith directors, shareholder representatives, BSE, SEBI, RBI, ROC and other concerned officials. INTERNAL STAKEHOLDER SUPPORT AND REPORTING Ensuretimely and accurate submissionof all required documents, reports, and compliance data toHolding Companies , supporting group-level reporting and governance requirements.Provideprompt and efficient supportto internal user departments within theRenewables business , ensuring timely availability of documents, data, and resolutions necessary for operational and strategic decision-making. REGULATORY UPDATES AND FILING COMPLIANCE Monitor and disseminate updateson amendments, circulars, notifications, and return filing requirements issued by regulatory bodies such as theMinistry of Corporate Affairs (MCA) ,Reserve Bank of India (RBI) , and other relevant authorities to all concerned teams.Coordinate with internal stakeholders toensure awareness and alignmentwith the latest compliance requirements and timelines.Ensuretimely collation, validation, and filingof all related data and documents with appropriate regulatory authorities, avoiding delays or non-compliance PROCESS IMPROVEMENT AND FUNCTIONAL EFFICIENCY Identify, propose, and implementi nitiativesaimed at improving theefficiency, accuracy, and overall effectivenessof the secretarial function through process automation, digital documentation, workflow optimization, or enhanced compliance tracking mechanisms.

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