Executive Assistant

Position Overview: We are seeking a sharp, organised, and high-integrity Executive Assistant to support our Founders and Senior Leadership Team. This role goes beyond calendar management and requires someone who thrives in a fast-paced environment, handles confidential matters with discretion, and proactively solves problems. The ideal candidate brings strong communication skills, attention to detail, and a high level of accountability to enable the leadership team to operate at peak efficiency. Key Responsibilities: Executive Support: Manage complex calendars, schedule internal and external meetings, and prioritize competing demands seamlessly. Organize and coordinate travel arrangements including flights, accommodations, visas, and itineraries. Act as the gatekeeper for incoming communication – screen calls, emails, and requests, and respond on behalf of leadership when appropriate. Draft, proofread, and format emails, presentations, and documents with a high degree of polish. Meeting & Communication Management: Coordinate board meetings, investor calls, reviews, and other high-priority events. Record meeting minutes and ensure timely follow-ups and execution of action points. Serve as the liaison between the leadership team and internal/external stakeholders. Operational & Administrative Efficiency: Assist in managing key projects, ensuring deadlines and deliverables are met across teams. Handle confidential information with discretion and maintain strict confidentiality standards. Support in personal administration for the founder(s), including scheduling, event planning, and vendor coordination when required. Process & Project Support: Create reports, dashboards, and summaries to support decision-making. Liaise with finance, HR, legal, and other departments to coordinate deliverables and approvals. Track and manage task progress across cross-functional initiatives involving the leadership team. Qualifications: Bachelor’s degree in any discipline. Master’s degree is a plus but not mandatory. 2–8 years of experience as an Executive Assistant, Chief of Staff Assistant, or similar role supporting senior management or founders. Exceptional organisational and multitasking abilities with strong attention to detail. Excellent written and verbal communication skills in English. High emotional intelligence, discretion, and ability to handle confidential matters. Proficient in MS Office Suite (Word, Excel, PowerPoint) and digital collaboration tools (e.g., Google Workspace, Slack, Notion, Zoom). Energetic, solution-oriented, and able to work independently with minimal supervision.

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