Senior Officer Finance (AP/AR Associate and Administrative Assistant)

JOB DESCRIPTION Designation: Senior Officer Finance (AP/AR Associate and Administrative Assistant)* Function: Finance Location: Mumbai Reporting to: Senior DirectorROLE OVERVIEW/ PURPOSEThe AP/AR Associate and Administrative Assistant supports operational, administrative, and financial activities, including managing SAP processes such as sales and purchase orders, invoice creation, vendor and client data maintenance, and coordination with internal teams to ensure smooth supply and trading operations. The role also handles document legalization, travel and event arrangements, office management tasks, and general administrative duties. Financial responsibilities include updating reconciliation spreadsheets, processing and validating AP/AR invoices, performing bank reconciliations, recording transactions in SAP, and assisting with monthly and quarterly closings. The position requires at least two years of experience, accounting knowledge, proficiency in Microsoft Office. Role - Activities, Accountabilities and ResponsibilitiesOperationsPerform all business-related operations in SAP: Sales orders, Purchase orders, Invoice generation, document control etc…Act as point of contact between trading team, demand planning and export logistics in all regions to gather purchase orders and ensure flawless execution of supply related activitiesActively communicates with the QA team to make sure information is made available to all relevant parties and every sales trade is compliant with procedures in placeCreating new vendors and new clients, maintaining existing ones and performing required modifications in SAPCoordinate and perform necessary actions with the SAP team to create, maintain or update product flow on existing or new markets (system update, code creation requests, URS, UAT, etc…)Maintains and updates prices and commercial termsActively participates in the continuous improvement of the global trading process and maintain/update corresponding procedures accordingly.AdministrationAssist with legalization of documents (liaise with consulates, embassies, attorneys and every relevant parties in the legalization process)Assist with travel organization, events and meetingsAssist in ordering of office supplies and general office management tasks.General administrative support as needed.FinanceUpdate financial spreadsheets for intercompany Reconciliations, manage and reconcile intercompany transactionsChecking, validating and booking of AP and AR invoices in SAP, assist processing of Vendor PaymentsReconciles accounts related to receivables and payables, record banking transactions in SAP & perform bank reconciliations statements.Prepare schedules related to financials on a quarterly basisSupport Glenmark monthly and quarterly closings and ad hoc assignments relating to accounting, AP & AR.DESIRED EXPERIENCE AND KNOWLEDGEEducational Qualifications BcomExperience 2 to 3 yearsKnowledge and Skills (Functional / Technical) Prior accounting experience (Accounts Payable/Receivable, accounting software) Prior accounting experience (Accounts Payable/Receivable, accounting software)Proficient in Microsoft Office SuiteSAP Experience: able/willing to learnCollaborative and a strong team playerProfessional written and verbal communication skills in English.

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