Administrative Manager

Position : Manager Administration REPORTING STRUCTURE Reports To: Managing Director Team: Admin Executive, Security & Housekeeping Supervisors KEY RESPONSIBILITIES 1. Security & Loss Prevention Incident Management:Thoroughly implement KPPL Physical Security Procedures to achieve zero security incidents. Surveillance:Oversee the security team to protect company property against theft, pilferage, and unauthorized intruders. Intelligence:Establish intelligence sourcing and information gathering to thwart potential losses or damages. Records:Maintain authenticated records for gate entries, material movement, and visitor logs. 2. EHS & Statutory Compliance Safety Standards:Implement and monitor Environment, Health, and Safety (EHS) protocols to ensure a hazard-free workplace. Government Liaison:Direct responsibility for liaising with PCB (Pollution Control Board), Electricity Department, Fire Department, Water Department, and Municipal agencies. Clearances:Obtain and renew all statutory licenses, clearances, and operational approvals required for factory operations. Regulatory Compliance:related to building, DG, EHS and ETP (Effluent Treatment Plant) documentation. Audit Readiness:Lead periodic internal and external audits for safety and compliance.3. Transport/Vehicle Management Vehicle Management:Control and maintain all company-owned vehicles, including all legal formalities, insurance, and fitness certifications. Staff Transport:Efficiently manage staff and worker transport schedules and vendor coordination. Efficiency:Review daily logs, fuel consumption, and GPS tracking to optimize costs and performance. 4. Facility & General Administration Housekeeping:Supervise 5S/housekeeping standards across the shop floor, office areas, and outer periphery. Building Maintenance:Handle whitewashing, plumbing, painting, and woodwork in coordination with the engineering department. Canteen & Amenities:Oversee canteen hygiene and smooth functioning. Manage water dispensers, toilet maintenance, and furniture fixtures. Events:Coordinate and execute official company events and functions. 5. Budgeting & Vendor Management Cost Control:Monitor and manage the administration budget for various departments. Negotiation:Negotiate best rates for AMCs (Annual Maintenance Contracts) with various vendors. Waste Management:Manage industrial and general waste control and its proper disposal as per norms. CANDIDATE REQUIREMENTS • Education: Bachelor’s or Master’s in any discipline. • Experience: 10–15 years in Administration, with at least 5 years in a similar managerial capacity. • Industry: Must have experience in Printing, Packaging, or Manufacturing. • Skills: Proficiency in ERP systems and Advanced MS Excel.

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