Administrative Assistant

About the CompanyMS Holdings India is the India-based Global Capability Center of MS Holdings Global, located in Kerala. We support enterprise growth across advisory, investment, real assets, technology, education, and strategic capital initiatives.With a decade of experience across English common law jurisdictions in the Gulf, MS Holdings is recognized for its expertise across highly regulated financial and institutional landscapes. The India GCC strengthens this foundation, enhancing institutional capacity and reinforcing delivery excellence for both Indian and international markets.The India GCC also aims to attract and develop high-potential talent by offering exposure to international practices and cross-border projects, positioning itself as a global knowledge hub.Job Title: Administrative Assistant Job Location: KINFRA Techno Park, Kakkanchery Near Calicut UniversityJob Requirements1. Administrative SupportAssist in managing day-to-day administrative activities of the CEO’s Office.Prepare and organize documents, reports, and meeting materials.Maintain accurate filing systems and ensure timely data updates.Support scheduling, calendar management, and travel logistics.Provide real-time on-site administrative assistance to the CEO during meetings, travels, events, and official engagements.Provide proactive support for tasks assigned by the Line Manager and CEO, ensuring timely and accurate execution.2. Coordination & Follow-upsCoordinate with internal departments to ensure timely submission of reports and updates.Track tasks, deadlines, and deliverables across teams under the CEO’s portfolio.Follow up on pending actions and ensure smooth interdepartmental communication.Support execution of CEO-led initiatives through effective coordination and monitoring.3. Communication & DocumentationDraft internal communications, meeting notes, and official correspondences.Assist in preparing presentations, reports, and briefing materials.Maintain strict confidentiality while handling sensitive information.Ensure accurate documentation of discussions, decisions, and action points.4. Proactive Engagement & On-Site SupportAnticipate administrative and operational needs of the CEO’s Office.Provide hands-on ground-level support during meetings, events, and strategic discussions.Identify process gaps and suggest improvements for operational efficiency.Stay aligned with evolving priorities of the CEO and adapt quickly to dynamic requirements.Be flexible with working hours based on business needs, events, and executive schedules.Job RequirementsExcellent written and verbal communication skills.Strong organizational and multitasking abilities.High attention to detail and accuracy.Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).Professional demeanor with the ability to maintain confidentiality.Proactive attitude with a strong sense of ownership.Valid driving license with confident driving skills (mandatory).Ability to work flexible hours based on executive requirements.

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