Accounts Receivable & Finance Operations Specialist (US Staffing)

We are seeking an experienced Accounts Receivable & Finance Operations Specialist to support our US staffing finance operations from our Bangalore offshore team. This role will play a critical part in managing billing, accounts receivable tracking, accounts payable oversight, financial reporting, and operational reconciliation to ensure financial accuracy and visibility across the business.The ideal candidate will have prior experience working with a US staffing company, strong expertise in QuickBooks, and the ability to generate financial reports and AR insights that support leadership in making informed business decisions. This role contributes directly to cash flow management, billing accuracy, financial reporting, and operational financial transparency across staffing operations.Note: This role will be remote initially and will later require working onsite in Bangalore.Prior experience working with a US Staffing company is mandatory.Key Responsibilities:Accounts Receivable & Billing OperationsReview and validate approved contractor timesheets from various VMS portals.Cross-check hours worked, bill rates, and contract details using the ATS system.Generate and manage client invoices in QuickBooks based on approved timesheets and billing schedules.Monitor Accounts Receivable aging and track outstanding balances.Support collections follow-up by identifying overdue invoices and maintaining AR documentation.Ensure billing accuracy and alignment with client contract terms.Maintain organized financial records for invoicing, AR tracking, and reconciliation.Accounts Payable TrackingTrack and maintain records of vendor invoices and accounts payable obligations.Coordinate with internal stakeholders to ensure timely processing and approval of vendor payments.Assist with AP reporting and reconciliation to ensure accurate financial records.Financial Reporting & Business InsightsPrepare Accounts Receivable reports, aging summaries, and billing dashboards.Provide leadership with financial visibility into outstanding receivables, revenue flow, and billing performance.Track collection trends, revenue cycles, and financial performance metrics.Generate reports that help leadership identify cash flow trends and support business planning decisions.Identify discrepancies or gaps in billing, collections, or financial processes and recommend improvements.Payroll Support & Financial ReconciliationReview contractor timesheets for accuracy and payroll alignment.Prepare payroll input data for US team processing (ADP preferred).Perform payroll vs billing reconciliation to ensure consistency between contractor pay and client invoicing.Support resolution of discrepancies across timesheets, payroll inputs, and billing records.Accounting & Month-End SupportAssist with bookkeeping and month-end financial close activities.Support revenue reconciliation and financial reporting preparation.Maintain accurate documentation for financial reporting, audits, and internal tracking.Required Skills & Experience3–6 years of experience in US Staffing AR / finance operations.Mandatory prior experience supporting a US staffing company.Strong hands-on experience with QuickBooks (required).Experience working with VMS portals and ATS systems.Exposure to payroll processing tools (ADP preferred).Strong Microsoft Excel skills for financial tracking and reporting.Experience preparing AR aging reports and financial summaries.Strong attention to detail with the ability to analyze financial data and identify discrepancies.Excellent communication and collaboration skills with global teams.Comfortable working US business hours or overlapping US shifts.Preferred QualificationsExperience supporting US staffing finance operations and contractor billing cycles.Ability to work with financial data and operational metrics to support business insights.Experience preparing leadership financial reports or dashboards.

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