Administrative Officer

Apeejay Education Society is seeking a strong Administrative Officer for its Institute in Jalandhar, Punjab. The incumbent will oversee the smooth operation of support functions, including housekeeping, Security, Transport, repair and maintenance, canteen, and fire and safety measures. To ensure deadlines and safety of the Institute at all times. Job Responsibilities:- Administration: - Responsible for overall maintenance and upkeep of Campus. - To ensure all AMC’s are renewed timely. - Escalation for upgradation/renewals as required in conjunction with HO - Responsible for overseeing transport management wrt (i) All compliances are being followed, (ii) Documentation (iii) Changes/improvisations required if any. - Responsible for cost-effective solutions without compromising quality at all times. ( Coordination for printing of flex/hoardings at the office in concern with HO) . Housekeeping:- 1) Vendor Management to ensure the required number of personnel are present as per the agreed format. 2) To ensure that Housekeeping staff carry out their outlined work along with the HK Supervisor. 3) To escalate in a timely in case of an emergency. 4) Periodic/ Regular review and feedback to vendor. 5)To ensure mess/canteen is running with proper hygiene. 6)Taking care of horticulture. Security:- - To manage and direct the overall safety and security operations of the Campus. - To coordinate all safety and security planning pertaining to the personal safety of the students, staff and the public. To develop, design and oversee the Institute's implementation of facilities safety and security devices, patrols and alarms. Liasoning:- - Build and manage relations with all concerned regulatory authorities. Like Water Authority, Police Department, Electricity Department, BSNL, Banks etc. - Ensure compliance for all the above at all times, Timely escalation in case of any misuses/ delays,/ lapse. Repair & Maintenance:- - Ensure timely service and maintenance of all vehicles in conjunction with HO - Service bills to be timely put for processing. - Ensure DG sets are working properly PRIMARY ROLE: General Administration:- - Maintenance and updation of Fixed Assets Register , store stock register etc. - Overall supervision of Buildings, Gardens and Grounds and Office under guidance of Admin Head / Manager - Safety and Security of Campus - Visiting government offices as and when required asper the advice of Admin Head / Manager - Supporting in arrangements for all events and Society meetings, etc. Maintenance - Ensure proper maintenance of all buildings, furniture, equipment and grounds. - Ensure continuous water supply and electric power/Maintenance of fuel consumption and record register. - Ensure daily general upkeep of campus Personnel - Maintain service records i.e. Adhaar Card, Police verification of housekeeping, security and bus guards. - Sanction leave as per rules for all administrative and Class 4 staff and maintain up to date leave records. Liaison - Maintain close liaison with local authorities useful to the University’s smooth functioning. OR ANY OTHER WORK ASSIGNED BY THE REPORTING MANAGERS. Background and Educational Requirements: - Graduate/Post Graduate degree from a reputed institute/university. - Desired experience of 6-12 years in handling the similar role - Excellent communication skills in English, Hindi & Punjabi, are a must have. - Excellent skills in MS Excel and Powerpoint are a prerequisite. - Strong organizational and project management skills with the ability to multi-task, prioritize, and manage operations. Only candidates willing to work at Jalandhar need to apply / can email their resume at taranmeet.kaur@.

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