Onboarding Specialist

Role OverviewThe HR Onboarding Specialist will be responsible for ensuring a seamless and positive onboarding experience for new employees. This role involves coordinating pre-joining formalities, managing documentation, coordinating for logistics, and ensuring timely completion of all onboarding activities, including flawless employee code generation in the HRMS system.Key Responsibilities- Pre-Onboarding Coordination :Communicate with new hires at least 15 days prior to joining to guide them through pre-joining formalities. - Collect and verify all required documents before the joining date. - Onboarding Day Activities: Ensure complete employee file creation and documentation on the day of joining. - Manage orientation sessions and ensure smooth integration into the organization. - Logistics & Arrangements: Coordinate travel ticket bookings, hotel accommodations, and cab arrangements for new joiners (if applicable). - Raise requests for laptops, ID cards, email IDs, and system access in advance. - Medical & Compliance: Schedule and track pre-employment medical tests and ensure compliance with company policies. - HRMS & Employee Code Generation: Ensure accurate and timely creation of employee codes in the HRMS system without errors. - Data Management & Reporting: Maintain accurate onboarding records and generate MIS reports for management review. - Employee Experience: Act as the first point of contact for new hires, ensuring a positive and professional onboarding experience.Qualifications & Experience- Education: Graduate in any discipline; MBA/PGDM in HR preferred. - Experience: 3–6 years in HR operations or onboarding roles. - Skills: Strong communication and interpersonal skills. - Excellent organizational and administrative abilities. - Proficiency in MS Office and HRMS tools. - Attention to detail and ability to manage multiple tasks.

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