Operations Associate (US night shift)

Title: Operations Associate (night shift)Type: Full-time, onsite in HyderabadWe are hiring a member who will own all back-office finance, HR operations, and core admin processes.Key ResponsibilitiesAccounting & Finance (US & India)Manage day-to-day bookkeeping in QuickBooks and supporting spreadsheets, including AP, AR, and general ledger entries.Oversee client invoicing, payment posting, and follow-up on overdue payments in coordination with leadership.Reconcile bank and credit card statements; prepare weekly and monthly finance reports for leadership.Own timesheet collection/verification and ensure accurate payroll inputs for all employees and contractors.Payroll & HR Operations (US & India)Run Gusto US payroll and coordinate India payroll with local accountants, ensuring compliance and on-time payments.Manage India HR admin: leave tracking, WFH records, holidays/festivals calendar, experience letters, and HR documentation.Handle immigration and onboarding documentation for US and India (COI, MSAs, work orders, background checks as applicable).Maintain HR files, policies, and employee data, ensuring confidentiality and compliance with local regulations.Vendor, System, and Office AdministrationOwn prime and sub-vendor onboarding paperwork and portal setup.Administer key systems (e.g., ATS/CRM, Google Workspace admin, client portals, E-Verify).Standardize and document core back-office processes; create checklists and SOPs for recurring weekly/monthly tasks.Requirements4–7 years in operations/finance/office management, ideally in a staffing, consulting, or professional services firm.Practical experience with QuickBooks (or similar), payroll systems, spreadsheets, and basic financial reporting.Strong attention to detail, follow-through, and ability to manage multiple recurring deadlines independently.Comfort working with US and India teams across time zones; excellent written and verbal communication.

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