Talent Acquisition Specialist

Role Overview: The role is responsible for supporting the end-to-end recruitment process through strong backend operations and coordination. This includes managing recruitment data, ensuring accuracy of records, generating reports, coordinating with stakeholders, and facilitating a smooth candidate and hiring manager experience. Key Responsibilities: 1. Recruitment Operations Support Maintain and update candidate data and job requisitions on DarwinboxCoordinate with TA partners and hiring managers to track hiring status and follow-up actions. Support pre-screening activities and interview scheduling in coordination with panel members and candidates. Prepare and circulate interview schedules, feedback forms, and candidate evaluation sheets. 2. Offer & Onboarding Coordination Collate and verify candidate documents for offer processing. Create offer letters, coordinate for approvals, and ensure timely issuance. Liaise with onboarding team for onboarding formalities and joining documentation. Track candidate joining status and maintain an updated candidate tracker. 3. Data Management & Reporting Maintain recruitment dashboards, trackers, and MIS for ongoing and closed positions. Generate weekly/monthly hiring reports (e.g., TAT, source mix, offer-to-join ratio, etc.). Ensure data integrity across all recruitment systems and documentation. Support recruitment analytics and audit requirements. 4. Vendor & Stakeholder Management Coordinate with recruitment agencies for profile submissions and invoice processing. Track performance metrics of external partners and ensure compliance with SLAs. Assist the TA team with coordination between internal departments for interview logistics and hiring approvals. Booking of travel and accommodation5. Process Compliance & Improvement Ensure adherence to recruitment policies and documentation standards. Identify opportunities for process improvement and automation in recruitment operations. Support employer branding or campus recruitment activities as required. Key Skills & Competencies Strong attention to detail and accuracy in data handling. Excellent coordination and follow-up skills. Proficiency in MS Excel, Google Sheets, and HRMS/ATS systems. Good communication and stakeholder management skills. Ability to manage multiple priorities and meet tight deadlines. Qualifications Bachelor’s degree in HR / Business Administration / related field. MBA HR - preferred 1–3 years of experience in Recruitment or HR Operations (preferably in a shared services or corporate setup). Familiarity with HR systems such as Darwinbox, , is an advantage.

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