Analyst – Purchasing & Billing [T500-21820]

About Visy:Visy is a family-owned Australian business and a global pioneer in sustainable packaging, recycling and logistics. They operate across 150 sites globally, including operations in Asia, Europe, and the USA, supported by a dedicated workforce of over 7,000 employees. It is Australia and New Zealand’s largest manufacturer of food and beverage packaging, made from household recycling. As Australia’s largest recycler, it processes 40% of Australian households recycling. Visy also supports customers with logistics, packaging supplies, point of sale displays and more. At Visy India, their technology hub in Hyderabad, they are expanding their technical capabilities to support their global business.OverviewPosition Summary:In the Logistics Division at Visy Industries, the role of Purchasing & Billing Analyst is pivotal in supporting the operations team in raising sales quotations, purchase orders, and customer billings. It requires strong analytical skills, strong organisational abilities, and the capacity to collaborate effectively with cross-functional teams.Key ResponsibilitiesSales Quotations:- Creation of work orders and sales quotations - Maintain and promote the use of proper material codes and work order categories - Assist operations team with margin management for damage repairs, consumable sales, and rentalsPurchasing & Payables:- Work with suppliers and operations team to onboard new suppliers - Raise purchase orders - Maintain and promote proper material code usage - Review invoices for accuracy and reconcile vendor statements - Perform 3-way matching (PO, Goods Receipt, Invoice Receipt) - Resolve invoice variances with suppliers - Raise prompt payment requests as requiredCustomers & Billings:- Liaise with customers to obtain Purchase Orders - Ensure timely and accurate billing to customers - Communicate extra charges to customers promptly - Liaise with customers on late payments - Manage customer queries - Maintain open and active order lists and ensure timely closure of completed ordersProcess Improvement:- Identify and implement improvements to enhance efficiency in purchasing and billing operationsKey Challenges:- Balancing cost efficiency with timely and accurate billing - Managing diverse procurement and billing tasks in a fast-paced environment - Navigating complex supplier and stakeholder relationships - Ensuring prompt and effective communication across stakeholders - Handling high work volume with tight deadlinesKey Requirements:Experience and QualificationsMandatory:- Bachelor’s degree in Business, Finance, Supply Chain Management, or related field - 3–5 years of experience in purchasing, billing, or finance roles (preferably in equipment rental industry) - Proficiency in Microsoft Office, especially Excel - Familiarity with ERP systems such as SAPDesirable:- Experience with data analysis tools and financial software - Understanding of industry-specific purchasing and billing practicesSkills (Technical, Business, Leadership):- Strong analytical and problem-solving abilities - Excellent organisational and time management skills - Effective communication skills for interacting with suppliers and internal stakeholders - High attention to detail and accuracy - High initiative, proactive behaviour, positive attitude, willingness to learn

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