Senior Associate - Bidding (Academic and Student Affairs)

Job Purpose Responsible for all Bidding, Data Management and administrative activities of PGP/PGPYL. He/she should also work on bidding portal. The incumbent is responsible for all bidding/departmental data related process. To administer Registro Email id, SAP support etc. Job Outline The job holder is responsible for providing complete bidding and data management support for PGP by meticulously planning and executing the requirements. Coordinate with other departments for smooth functioning of bidding process. Support on End-to-End bidding process for PGP/ PGPYL Data Support related to Accreditation and Ranking, graduation class, faculty data for survey Annual report documentation. Collate faculty contact hour file term wise for PGP courses. Graduation and registration work Departmental support. SAP (module booking, event creation etc.) Job Specification Knowledge / Education Bachelor’s/Master’s degree Specific Skills MS Office, Co-ordination Problem solving skills. Communication, Interpersonal Skills, Multitasking ability Time management skills & attention to detail Desirable Experience 5-6 years Job Interface/Relationships: Internal Department staff Student Success department IT department Operations department LRC department External Vendors Students As per department’s requirement Key Responsibilities and % Time Spent Bidding Process - 30% SAP HER module (module booking, event creation etc.) - 30% Data Management (including Ranking and Accreditation data) - 25% Support to other departmental activities - 15% Total Time Spent on All Responsibilities - 100% KRA - Bidding Process KPI - Provide excellent support for readiness of bidding process at each phase and support bidding manager Coordinate with other departments and external vendor for smooth functioning of bidding process Support on iExchange portal and generation of course confirmation forms Weightage - 30% KRA - SAP / AA’s Survey/Faculty Survey KPI - Program Catalog Class Schedule Event Booking Module Booking AA’s and Faculty Survey Weightage - 25% KPI - Data Management/ Faculty contact hours (9.1 file) KRA - Prepare and maintain faculty contact hours (9.1 file) Weightage - 15% KPI - Case overlaps and Annual report KRA - Capture case details of every course and maintain it to identify and flag the case overlaps Collate the supporting data required for Annual report and document the same Weightage - 15% KRA - Support to Other departmental activities ( paper viewing, Graduation, Registration, Invigilation, Proctoring) KPI- Support to paper viewing, graduation day related tasks Registration, Invigilation, Proctoring, On boarding process of students, Admissions team registration etc Weightage - 15% Any Other Significant Input There can be weekend and late evening working involved depending on the requirements.

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