Assistant Manager- Facilities

The Assistant Manager Compliance & Admin Facilities is responsible for overseeing and ensuring organizational compliance with regulatory requirements, internal policies, and standards. Additionally, this role manages administrative functions and facility operations to support smooth business processes and a safe, efficient work environment. Key Result Areas: Regulatory Compliance Management Ensure 100% compliance with all applicable laws, regulations, and internal policies. Timely completion of compliance audits and reporting with minimal non-conformities. Reduction in compliance-related incidents or violations year over year. Policy Implementation and Training Develop and roll out compliance training programs to all employees, achieving a minimum of 95% participation. Maintain updated compliance manuals and ensure dissemination across departments. Audit and Risk Mitigation Conduct regular internal audits and inspections with documented findings and action plans. Ensure closure of compliance gaps within stipulated timelines. Facility Management & Administration Ensure all facilities are maintained to required safety and operational standards with zero major incidents. Efficient management of vendors and service providers to maintain high service levels. Control administrative expenses within budget limits while maintaining service quality. Operational Efficiency Streamline administrative processes to reduce turnaround times and improve employee satisfaction. Successful coordination of company events, meetings, and travel arrangements without logistical issues. Reporting & Documentation Prepare and submit accurate compliance and facility management reports on time to senior management. Maintain comprehensive and up-to-date documentation related to compliance and administrative functions. Key Competencies (Technical & Behavioral): Technical Competencies: In-depth knowledge of facilities management and maintenance procedures. Strong understanding of compliance regulations, health, safety, and environmental standards (HSE). Vendor management and contract negotiation skills. Budgeting and cost control expertise. Proficiency in facility management software, Microsoft Office Suite, and reporting tools. Ability to conduct audits, inspections, and risk assessments effectively. Emergency response and disaster management skills. Behavioral Competencies: Strong problem-solving and analytical thinking. Effective communication and interpersonal skills to interact with vendors, regulatory bodies, and internal stakeholders. Leadership and team coordination abilities. Attention to detail and a high degree of accuracy. Proactive and self-motivated with a results-driven approach. Ability to handle pressure and prioritize tasks efficiently. Adaptability and openness to change. Integrity and ethical conduct in ensuring compliance and safety standards

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