Payroll Manager

Purpose of Role:The Manager 1 (Payroll and HR operations) is a hands-on individual contributor responsible for the end-to-end payroll execution and process improvement of payroll & HR operations for Quantstar LLP and its associates or customers across various jurisdictions ensuring accurate and timely payment of employee salaries. The ideal candidate will have exceptional attention to detail, strong numerical skills, and a thorough understanding of the relevant aspects of labor laws and payroll regulations applicable in these jurisdictions.Accountability & Responsibilities of Role:• Payroll Processing: Prepare the payroll schedule in a timely and accurate manner monthly, according to the companies’ policies and procedures ensuring that all alterations to the payroll are made based on information provided and have the required approvals.• Accuracy of Payroll Transactions: Diligently monitors and verifies all deductions, advance payments,allowance payments and recoveries as documented in the records. Collaborate with relevant managers or HR team members to confirm accuracy, promptly making any necessary adjustments to rectify identified errors.• Statutory Compliance Management: Ensure full statutory compliance by maintaining robust controls,accurate records, and effective coordination with internal teams and external compliance partners.• Verification of Staff Payments: Thoroughly checks and verifies all staff payments related to final settlement (FFS), including resignations, end-of-contract payments, and termination clause payments.Collaborates with team members to ensure accuracy and compliance, making necessary adjustments to address any discrepancies.• Financial Reconciliation: Meticulously checks and reconciles the bank transfer list with the bank summary and net payment report. Ensures the net payment report aligns with the register, and thoroughly reviews the payroll summary, advance payments, outstanding loan balances, and records of overtime, holiday leave, and absences.• Post-Payroll Review and Issue Resolution: After completing the final payroll run, thoroughly review any miscellaneous reports and promptly resolve any outstanding queries to ensure accuracy and completeness.• Reporting: Prepare and distribute payroll reports to senior management as required.• Audit Support: Assist with internal and external audits by providing necessary payroll information and documentation.• Employee Support and Query Resolution: Deliver prompt and effective support to employees by addressing payroll inquiries through the payroll inbox or HR Helpdesk, ensuring timely and accurate responses to maintain employee satisfaction.• Payroll Operations & Automation: Own and manage end-to-end payroll processes, while driving process automation, system adoption, and workflow-based approvals in collaboration with HR, Innovation Sandbox, IT, and Finance teams.• Payroll and Dynamics 365 System Accuracy: Maintain the highest standards of accuracy in the Dynamics 365 & Payroll system by regularly auditing data, implementing robust validation checks, and promptly addressing any discrepancies to ensure precise and reliable payroll processing.Key Performance Indicators:▪ Payroll processed with consistently high accuracy and timeliness.▪ Reduced manual intervention through documented processes and system workflows.▪ Improved audit readiness and traceability of approvals.▪ Faster query resolution and improved internal customer satisfaction.▪ Strong coordination across India and Qatar stakeholders.Position Requirements:o Experience: Minimum of 12 years of experience in payroll processing and excellent Excel Skills.o Qualifications: Bachelor’s degree in accounting, Finance, Business Administration, or a relatedfield and Professional Payroll Certification is preferred.Skills:o Excellent English communication skills, both written and verbal, to effectively engagecandidates and stakeholders.o Spoken & Written Arabic is an advantage.Key Competencies Required:• Customer-Focused Payroll Services: Prioritize the needs and satisfaction of employees by delivering exceptional payroll services. Ensure timely and accurate payroll processing, and provide clear, responsive communication to address any payroll-related inquiries or concerns.• Promoting Team Collaboration: Work closely with HR, finance, and other departments to ensure seamless payroll operations. Foster a collaborative environment by sharing knowledge, supporting team members, and contributing to collective problem-solving efforts.• Results Driven: Demonstrate a strong commitment to achieving high standards of payroll accuracy and efficiency. Consistently meet deadlines, minimize errors, and implement improvements to enhance overall payroll performance.• Driving Technological Advancements: Identify and implement cutting-edge payroll technologies and software solutions to streamline processes, enhance data accuracy, and improve overall efficiency. Stay updated with industry trends to continuously upgrade payroll systems and practices.• Maintaining Confidentiality: Uphold the highest standards of confidentiality by safeguarding sensitive payroll information. Ensure that all employee data and financial records are handled with discretion and in compliance with privacy regulations.• Strong systems orientation with experience in HRMS/ERP platforms.• Ability to design and implement automated workflows.

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