Event Management Specialist

Job Title: Executive – Events, Marketing Operations & Social Media.Location: Gurugram, India Experience- 1-6 Years Key Responsibilities: Event Management (70%) Support end-to-end execution of internal and external events including conferences, trade shows, partner events, webinars, workshops, and client engagements (physical, virtual, and hybrid). Manage event logistics such as venue coordination, vendor management, registrations, speaker coordination, travel support, and on-ground execution. Work with internal stakeholders (sales, OEM teams, leadership) to understand event objectives and ensure timely delivery. Coordinate event branding requirements including booths, standees, collaterals, kits, and giveaways. Handle event registrations, attendee lists, and post-event follow-ups in coordination with the marketing and sales teams. Track basic event metrics such as attendance, leads generated, and post-event feedback. Ensure smooth on-day execution and act as the primary point of coordination during events. Marketing Operations (20%) Support marketing operations processes to improve execution efficiency and reporting. Coordinate with digital marketing and sales teams to ensure event leads are captured, updated, and tracked in CRM tools (HubSpot/Salesforce). Manage and track POE (Proof of Execution) claims for OEM partners such as Microsoft, SAP, and Adobe. Assist with email campaigns, newsletters rollout and event-related marketing workflows (coordination and execution support). Help maintain and update marketing databases, dashboards, and basic reports. Support website updates related to events, landing pages, and registration forms by coordinating with relevant teams. Track competitor activities related to events, partnerships, and campaigns and share periodic summaries. Adhoc Requests (10%) Deliver any adhoc requests shared by the marketing leader to streamline marketing tasks. Assist in cross-functional coordination for ongoing marketing initiatives as required. Requirements: Bachelor's degree in marketing, Communications, Event Management, or a related field. 1–4 years of experience in event execution or marketing operations (B2B / IT / Tech preferred). Hands-on experience in coordinating vendors, events, and internal stakeholders. Strong organizational skills with the ability to manage multiple tasks simultaneously. Good verbal and written communication skills. Familiarity with tools such as CRM systems (HubSpot/Salesforce), MS Office, and event platforms. Willingness to travel domestically for event execution. High attention to detail and ability to work under tight timelines and pressure. Preferred Qualities: Execution-oriented and comfortable working as an individual contributor. Proactive, reliable, and process driven. Comfortable working with structured checklists, timelines, and reporting formats. Keen interest in B2B marketing, events, and marketing operations. Ability to work closely with senior stakeholders while owning day-to-day tasks independently.

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