Accounts Executive - Payables and Receivables

Position Title: Accounts Executive – Payables and ReceivablesEmployer: Loch Corporate Services Private LimitedLocation: Gurugram, India (Work from Office mandatory)Position Type: Full timeReports To: Manager – Finance and Business AdministrationAligned With: Australian Client Accounts TeamWorking Hours: AEST shift (Australian Eastern Standard Time)Remuneration: Commensurate with experienceAbout the OrganisationLoch Corporate Services Private Limited is a professional services firm delivering a broad range of solutions across administrative, technical, marketing, and specialised operational areas. Established with a focus on high quality and compliant service delivery, Loch supports organisations seeking integrated support functions under a single trusted provider. The firm is committed to strict confidentiality standards, consistent quality controls and seamless collaboration with client teams across multiple sectors.Purpose of the RoleThis dual-role Accounts Executive position combines responsibilities across Accounts Payable and Accounts Receivable, supporting the finance operations of a designated Australian professional services client. The role involves daily coordination with the client’s finance team to ensure timely invoicing, payment tracking, vendor communication, reconciliation, and reporting. This is not an internal finance role for Loch—it is fully aligned with client-side processes, tools, and documentation standards.Responsibilities and DutiesAccounts Receivable• Raise client invoices in line with engagement terms and timelines• Track receivables, allocate payments, and maintain real-time records• Coordinate with the Australian finance team to verify billing details• Issue reminders, follow-up on overdue payments, and respond to client queries• Prepare AR reports, outstanding summaries, and cashflow inputs• Escalate overdue accounts as per client-defined protocol• Maintain clear logs and audit trails for all receivable actionsAccounts Payable• Input invoices into Xero with appropriate supporting documents• Perform daily reconciliation of credit card and office card accounts• Follow up on missing documentation for payments• Track and reconcile travel-related expenses into Xero• Maintain and update the digital asset register• Support the review of supplier commission schedules• Monitor creditor balances and prepare weekly reporting• Respond to vendor queries professionally and escalate when neededDocumentation & Compliance• Ensure accuracy and version control across all AR and AP documentation• Apply client-specific naming conventions and filing protocols• Participate in month-end, quarter-end, and year-end reporting cycles• Ensure strict confidentiality and compliance with client systems and protocolsInternal Coordination• Liaise with Loch’s internal finance team only where required• Attend review meetings with the Australian finance team as requiredKey Deliverables• Accurate invoicing and payment entries across both AR and AP functions• Real-time tracking and reconciliation logs for receivables and expenses• Weekly and monthly reports in client-approved formats• Digital asset register and commission schedules maintained• Professional and prompt vendor/client query resolution• Clear audit trail and compliance with documentation protocolsCompliance and Confidentiality• All work must be completed within approved systems (e.g., Xero, shared drives)• All data and documents must be handled in accordance with confidentiality policies• Client deliverables must be reviewed and confirmed by authorised personnel• No internal Loch accounting or vendor interfaces unless authorisedKey Relationships• Client Finance and Operations Team (Australia)• Manager – Finance and Business Administration (Loch)• Director – Loch Corporate Services Private Limited• Internal Payroll and Compliance (as applicable)Essential Skills and Experience• Minimum 5 years of experience in accounts payable and/or receivable roles• Prior experience working with international clients, especially Australian organisations• Strong hands-on familiarity with Xero or equivalent accounting software• Accuracy in data entry, reconciliation, and financial documentation• Ability to independently handle follow-ups and stakeholder coordination• Strong written and verbal communication• Organised and responsive to reporting timelinesQualifications• Bachelor’s degree in accounting, Commerce or related discipline• Certifications in accounting platforms (e.g., Xero) preferredEmployee Benefits• Four weeks of paid annual leave• Health insurance coverage• Provident Fund (PF) contributions in accordance with Indian regulations• Performance-linked bonuses, subject to eligibility and company policy

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