Executive Assistant to Director

About Us:Mathisys is a global quantitative research firm specializing in high-frequency trading (HFT) strategies across diverse asset classes in global markets. We excel in both developed and emerging markets, with a deep focus on infrastructure, market dynamics, and performance optimization. Our expertise in latency, execution, and scalability drives our success, allowing us to stay ahead in the competitive landscape.Job Summary:We are seeking a highly organized, reliable, and discreet Executive Assistant to the Director to provide comprehensive administrative and personal support. The role requires excellent coordination skills, attention to detail, and the ability to manage confidential matters professionally in a fast-paced environment.Key Responsibilities:Executive & Administrative Support- Manage the Director’s calendar, meetings, and appointments - Coordinate internal and external meetings, prepare agendas, and track follow-ups - Handle calls, emails, and correspondence on behalf of the Director - Draft, format, and organize documents, presentations, and reportsCommunication & Coordination- Act as a liaison between the Director and internal teams, and stakeholders - Screen, prioritize, and manage communications and requests - Ensure timely follow-up on action items and commitmentsTravel & Logistics- Arrange travel, accommodation, and itineraries - Coordinate schedules for events, meetings, and official engagementsConfidential & Operational Support- Maintain records, files, and confidential documents securely - Assist with light HR, finance, or operational tasks as required - Handle sensitive information with utmost discretion - Support ad-hoc and urgent requests efficientlySkills & Qualifications:- Proven experience as a Personal Assistant, Executive Assistant, or similar role - Excellent organizational and time-management skills - Strong written and verbal communication abilities - High level of integrity, discretion, and confidentiality - Ability to multitask and work under pressure - Proficiency in MS Office / Google WorkspacePreferred Qualifications:- MBA preferred - Experience supporting senior management or Directors - Bachelor’s degree in business administration or a related field - Experience in a fast-paced corporate or startup environment

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