Office Administrator & Executive Assistant

Job Title: Office Administrator & Executive AssistantLocation: Gurugram, IndiaExperience: 3–8 years in a similar role, preferably supporting a CEO or FounderJob OverviewWe are seeking a proactive, detail-oriented, and resourceful Office Administrator & Executive Assistant to provide comprehensive support to our Founder and ensure efficient day-to-day office operations. The ideal candidate will have prior experience working closely with top-level executives and should be comfortable handling a variety of administrative, executive, and logistical tasks.Key Responsibilities:Executive Support- Manage the Founder’s calendar, schedule meetings, appointments, and calls. - Coordinate complex travel arrangements (domestic & international). - Handle passport and visa appointments and maintain updated travel documentation.Communication Management- Act as the first point of contact for all communication on behalf of the Founder. - Screen, prioritize, and respond to emails, calls, and other correspondence.Project Coordination- Assist in tracking key projects, follow up on action items, and ensure timely completion of deliverables. - Liaise with cross-functional teams to maintain project momentum.Administrative & Office Management- Oversee general office administration, including supplies, equipment maintenance, and vendor management. - Handle ticket bookings (flights, trains, cabs, hotels) and logistics for both personal and professional travel. - Maintain organized digital and physical records, documents, and files.Documentation & Reporting- Draft internal and external communications, reports, and presentations. - Maintain and update confidential files and important documentation.Event Coordination- Organize and support the planning of company events, team meetings, and offsites. - Collaborate with HR and other departments for seamless event execution.Requirements- Graduate in any discipline; additional certifications in office administration or business communication is a plus. - 3–8 years of proven experience supporting top leadership (CEO/Founder). - Exceptional organizational and time-management skills. - Strong communication skills—both written and verbal. - High degree of professionalism and discretion when handling confidential information. - Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace. - Ability to multitask and prioritize effectively in a fast-paced environment.Preferred Attributes- Self-motivated and solution oriented. - Comfortable managing both strategic and routine tasks. - Strong interpersonal skills with a collaborative mindset.

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