Executive Assistant to Partner

The Executive Assistant (EA) will provide high-level, end-to-end administrative, project, and operational support to a Partner in a fast-paced executive search environment. The role requires exceptional organizational capability, strong communication skills, professionalism, and the ability to manage multiple priorities with accuracy and discretion. The EA will act as a strategic enabler to the Partner, ensuring seamless execution across search mandates, client management, and internal operations.Key Responsibilities1. Partner & Calendar Management- Manage complex and dynamic calendars across time zones. - Schedule and coordinate client meetings, candidate interviews, internal reviews, and briefings. - Proactively anticipate scheduling conflicts and resolve them independently. - Ensure the Partner is fully prepared with agendas, briefs, and relevant documents.2. Search Project Coordination- Support end-to-end execution of retained search mandates. - Track search progress, milestones, and deliverables in the firm’s CRM/database. - Liaise with research associates, consultants, and external stakeholders for timely updates.3. Client & Candidate Communication- Serve as a professional point of contact for senior-level candidates and clients. - Draft, edit, and manage correspondence with high attention to detail. - Maintain confidentiality and handle sensitive information with discretion.4. Documentation & Presentation Support- Prepare high-quality documents including capability decks, search proposals, candidate reports, and interview summaries. - Format PowerPoint, Word, Excel, and PDF documents following firm branding standards. - Manage digital filing, version control, and documentation accuracy.5.Travel & Logistics- Coordinate domestic and international travel, itineraries, and meeting schedules. - Manage expenses, reimbursements, vendor coordination, and related logistics.6. Operational & Administrative Support- Handle Partner’s administrative tasks—expenses, timesheets, invoicing support, leave planning, and CRM updates. - Support internal practice meetings, business development initiatives, and events. - Take initiative to streamline processes and improve overall team efficiency.Education & Experience- Graduate/Postgraduate degree in any discipline. - 4–10 years of experience as an EA, PA, or project coordinator; experience in consulting, executive search, professional services, or advisory firms preferred.Skills & Competencies- Exceptional verbal and written communication. - Strong proficiency in MS Office Suite (Word, Excel, PowerPoint). - High attention to detail with impeccable organizational skills. - Ability to manage multiple deadlines calmly under pressure. - Professional presence, maturity, and ability to interact with CXO-level leaders. - Discretion and integrity in handling confidential information.Personal Attributes- Proactive and resourceful. - High ownership mindset and service orientation. - Ability to work independently and in a team environment. - Strong judgment and problem-solving skills.

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