Strategic Executive Assistant

Job Title : Strategic Executive Assistant – President’s OfficeDepartment : President’s OfficeReporting To : President / Head – President’s OfficeRole Type : Full-time | On-site⸻Job SummaryThe Strategic Executive Assistant – President’s Office will ensure smooth execution of key priorities by tracking ongoing projects, coordinating tasks across departments, and driving timely follow-ups from the President’s Office. The role also supports planning of new projects by creating basic plans, timelines, and ownership structure.Key ResponsibilitiesProject Tracking & Updates• Maintain a master tracker of all projects and tasks coming from the President’s Office• Take weekly updates from concerned teams and prepare a simple status report (On Track / Delayed / Risk)• Flag risks, delays, dependencies, and pending approvals to the PresidentCoordination & Follow-up• Coordinate with internal departments for tasks assigned by the President• Ensure each task has owner, timeline, and deliverable• Schedule meetings, share agendas, take short notes, and circulate action points• Drive closure through consistent follow-up and escalation where requiredNew Project Planning Support• Assist in new project planning: scope, timeline, task breakup, approvals, and key stakeholders• Coordinate with vendors/partners for meetings, proposals, timelines, and documentation• Support preparation of simple comparative notes for options/quotationsDocumentation & Office Support• Maintain proper documentation for projects: notes, decisions, MoMs, trackers, approvals• Prepare short summaries for the President: what’s done, what’s pending, what needs decisionCandidate ProfileExperience• 6–8 years in operations / project coordination / PMO / founder’s office / execution rolesEducation• MBA (Finance) from a reputed business school (preferred)Key Skills & Competencies• Strong follow-up and coordination skills with multiple stakeholders• Excellent communication (clear updates, short notes, action-oriented writing)• Good working knowledge of Excel/Google Sheets, PowerPoint, Word• Ability to handle senior-level tasks with discretion and confidentiality• High ownership mindset, discipline, and speed of executionSuccess Metrics (KPIs)• Weekly project tracker updated accurately and on time• Timely closure of tasks from the President’s Office• Reduced delays due to proactive coordination and escalation• New projects initiated with clear timeline, ownership, and documentation

Apply Now