EXPORT DOCUMENT EXECUTIVE

Job Description – Documentation Executive (Export) Company:Pon Pure Chemical India Private Limited Department:Documentation Location:Erode Experience:2 to 5 Years Role Overview We are seeking a detail-oriented Documentation Executive to manage export documentation and ensure smooth coordination with internal and external stakeholders. The role involves handling end-to-end export documentation processes while ensuring compliance with international trade regulations. Key Responsibilities 1. Export Documentation Prepare Shipping Instruction (SI) documentation for export invoices. Generate and verify export documents such as commercial invoices, packing lists, and insurance certificates. Ensure accuracy and completeness of all pre- and post-shipment documentation. 2. Verification & Compliance Verify Bill of Lading (BL) and related shipping documents. Ensure all documentation complies with international shipping regulations, customs requirements, and Letter of Credit (L/C) terms. Maintain adherence to Incoterms, HSN codes, and statutory requirements. 3. Coordination & Communication Coordinate with freight forwarders, shipping lines, customs agents, and internal teams (logistics/sales). Arrange vessel certificates and other required shipping documents. 4. Shipment Tracking & TAT Management Maintain track sheets for export documentation cutoff dates. Ensure timely completion of tasks within defined TAT. Track shipment status and provide regular updates to stakeholders. 5. Record Maintenance & Issue Resolution Maintain proper digital and physical records of export transactions. Identify and resolve discrepancies in documentation to avoid delays in customs clearance. Required Skills & Knowledge Strong understanding of export documentation processes Knowledge of Incoterms, HSN Codes, and customs regulations Experience in handling BL, SI, and export invoices Proficiency in ERP systems (SAP preferred), MS Office, and online customs portals Excellent coordination and communication skills High attention to detail and ability to meet deadlines Key Attributes Detail-oriented and organized Ability to work under pressure and meet strict timelines Strong problem-solving skills Team player with a proactive approach

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