Banquet Coordinator

Responsibilities Preparation of Banquets Event Orders and responsible for ensuring they are issued and distributed in a timely fashion. Prepare all typed materials like proposals, contracts, change forms, and all other inter-departmental forms accurately. Distribute Daily Events reports to ensure communication with all internal departments throughout the hotel. Answer banquet and outdoor catering sales inquiries and route them to the appropriate sales manager for handling. Monitor all correspondence to ensure it meets with Hotel policy and procedures. Respond within 24 hours to any Group, checking space/rates in the system and communicating to the respective Manager for further follow-up. Work closely with t he Banquet Manager to ensure all aspects of the event have been cost-effective and serviced both clients and hotel needs. Tour, inspect, and monitor banquet rooms and presentations. Respond to requests for proposals for small meetings/events including set-up, food and beverage needs, rooms, and audio-visual needs. Communicating client requirements in a timely and accurate manner to all internal departments as required, ensuring delivery of superior guest service. Ensure accurate follow-up and communication both internally and to the guest/client. Qualifications Degree or diploma in hotel management or Degree in Business administration. Advanced computer skills – Knowledge of Hotel software / PMS or Sales + Catering software. Minimum 1 to 2 years work experience as a Sales Coordinator or Banquet coordinator in a luxury or full-service hotel required. Skills Excellent communication skills are necessary. Knowledgeable at negotiating and sales. Confident at presenting presentations.

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