Executive Administration

Greetings From Prochant India Pvt LtdWe are hiring for Senior Admin Executive We are seeking a versatile and proactive Administrative Executive with knowledge of compliances, building infrastructures, HVAC (Heating, Ventilation, and Air Conditioning), Fire alarm systems, and Electricals, Facility , Asset and Vendor Management. The ideal candidate will oversee various administrative functions while ensuring compliance with building regulations and safety standards.Roles and Responsibilities:- Ensure maintenance and upkeep of all facilities, including buildings, equipment, and utilities. - Conduct regular inspections, identify maintenance needs, and coordinate repairs or replacements. - Enforce health and safety standards to create a safe work environment. - Oversee housekeeping staff and ensure cleanliness and tidiness of the office premises. - Coordinate cleaning schedules and ensure compliance with hygiene standards. - Handle incoming calls, emails, and correspondence, directing them to appropriate departments or individuals. - Evaluate vendors based on performance, quality, and cost-effectiveness. - Negotiate contracts and agreements with vendors to ensure favourable terms. - Coordinate travel arrangements for employees, including flight bookings, hotel accommodations, and transportation. - Monitor SLAs with vendors and service providers to ensure compliance. - Address any issues or discrepancies in SLAs and work towards resolution. - Maintain records of company assets and equipment, track usage, and conduct regular audits. - Assist in procurement of new assets as needed. - Procure office supplies, equipment, and services as required. - Manage inventory levels and conduct audits to ensure adequate stock levels. - Handle incoming tickets or requests from employees and stakeholders, ensuring timely resolution. - Arrange catering services for meetings, events, and employee meals. - Collect feedback on food quality and service and make necessary adjustments. - Oversee the management of Management Information Systems (MIS) to ensure accurate and timely reporting of data. - Generate reports and analyze data to provide insights for decision-making and process improvement. - Facilitate onboarding process for new employees, includes printing ID Card, Access Card, conducting orientations, and coordinating with relevant departments. - Manage offboarding process for departing employees, including exits, asset retrieval, and clearance procedures.Key Competencies- Deep and thorough understanding of Prochant policies and procedures. - Exceptional verbal, interpersonal, and written communication skills - Organized, detail-oriented and self-motivated. - Ability to juggle multiple responsibilities. - Professional presentation skills and confidence when speaking. - Exceptional problem-solving skills to analyze issues and identify potential liabilities. - Strong leadership skills to promote personal and professional development and teamwork. - Ability to maintain strong professional relationships with internal teams and management. - Consistent demonstration of a professional, positive attitude. - A strong, working understanding of computers and an ability to self-troubleshoot simple issues.Preferred Candidate:- Education: Any Degree - Minimum 3 to 5 years of experience relevant to Administration (Corporate experience)Benefits:Salary & Appraisal - Best in IndustryExcellent learning platform with great opportunity to build career with ProchantDinner for Night ShiftOnly 5 days working (Monday to Friday)No of openings : 2Mode Of Interview : In- Person/ TeamsContact Details:Harini Pharinip@contact: 8870459635

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