Executive Assistant

Job Title: Executive Assistant Job Location: Perungudi, Chennai Position Summary: This position serves as a strategic partner, providing high-level administrative and operational support. This role is pivotal in enhancing the CEO's effectiveness by managing schedules, communications, and special projects, ensuring seamless organizational operations. Key Responsibilities: 1. Calendar & Schedule Management Oversee and optimize the CEO’s calendar, ensuring alignment with organizational priorities. Coordinate meetings, appointments, and travel arrangements, anticipating and resolving scheduling conflicts. Prepare daily briefs and agendas to keep the CEO informed and prepared. 2. Communication & Correspondence Act as the primary liaison between the CEO and internal/external stakeholders. Manage and prioritize incoming communications, drafting responses and ensuring timely follow-ups. Maintain confidentiality and discretion in handling sensitive information. 3. Meeting & Event Coordination Organize and facilitate executive meetings, including Board of Directors sessions. Prepare meeting materials, record minutes, and track action items to completion. Plan and execute events and off-site meetings from CEO’s office. 4. Project Management & Strategic Support Assist in the execution of strategic initiatives and special projects. Conduct research and analysis to support decision-making processes. Collaborate with cross-functional teams to drive organizational objectives. 5. Travel & Logistics Arrange comprehensive travel itineraries, including accommodations and transportation. Ensure all travel plans align with the CEO’s schedule and organizational commitments. Qualifications: Any graduation/ post-graduation degree. Minimum of 12 years supporting C-level executives in a dynamic environment. Exceptional organizational and time-management abilities. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite and calendar management tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism.

Created: 2025-08-01