Travel, Infrastructure & Facilities Executive

Job Description: Travel, Infrastructure & Facilities ExecutiveFunction: Central Administration & FacilitiesLocation: Bangalore, HSR LayoutRole ObjectiveTo manage end-to-end corporate travel and bookings as the primary responsibility, while also overseeing general office administration and facilities management to ensure smooth, cost-effective, and compliant operations across offices.Key ResponsibilitiesA. Travel & Bookings Management- Act as the single point of contact for all corporate travel requirements - Manage end-to-end flight, hotel, cab, and local transport bookings for employees and leadership - Handle last-minute changes, cancellations, rebookings, and emergency travel support - Coordinate with travel agencies, airlines, hotels, and cab vendors for bookings and service delivery - Ensure adherence to company travel policies, cost limits, and approval processes - Maintain accurate travel MIS, booking trackers, and cost reports - Coordinate with Finance for travel billing, invoice validation, and timely settlements - Ensure a smooth and hassle-free travel experience for employees across locationsB. Central Administration & Facilities Management- Manage day-to-day general office administration including housekeeping, security, pantry, and office maintenance - Ensure offices are well-maintained, operational, and compliant with safety norms - Coordinate upkeep of IT, internet, power backup, utilities, and office infrastructure - Handle office readiness for new joiners, leadership visits, and business requirementsC. Vendor Management & Cost Negotiation- Onboard, manage, and review vendors for travel, facilities, utilities, and office services - Lead price negotiations for travel, utilities, housekeeping, security, internet, and other services - Ensure SLAs are met and resolve vendor-related escalations - Drive cost optimization initiatives across travel and facilities spendD. Billing, Payments & Compliance- Validate vendor invoices related to travel, utilities, and facilities - Ensure timely payment settlements in coordination with Finance - Maintain documentation for audits, contracts, and vendor agreements - Track renewals, AMC agreements, and service contractsSkills & Competencies- Strong coordination and multitasking skills - Proven experience in corporate travel bookings - Vendor negotiation and cost-control mindset - High attention to detail and ability to manage urgent requests - Clear communication and stakeholder management skillsQualifications & Experience- Graduate in any discipline - 1-4 years of experience in travel desk, admin, or facilities management - Hands-on experience managing corporate travel vendors and bookings is mandatory

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