Front Office Executive

About Us Kitchens@ is a leading cloud kitchen and food infrastructure platform, enabling restaurant brands to scale efficiently across cities with minimal capital investment. With a mission to simplify food entrepreneurship, we provide fully-equipped kitchen spaces, operational support, and strategic partnerships that empower culinary brands to grow fast and serve better. Operating at the intersection of food, tech, and real estate, Kitchens@ combines deep operational expertise with smart infrastructure to unlock scale for food businesses — whether they’re beloved local eateries or fast-growing national chains. At Kitchens@, we believe in transforming the way food is delivered, one kitchen at a time. Responsibilities Front Office & Visitor Management Greet and assist visitors, clients, and vendors with warmth and professionalism. Maintain a log of all visitors and ensure adherence to security and safety protocols. Coordinate with the admin and security team for visitor access and passes. Manage the front-desk area, ensuring it is clean, organized, and presentable at all times. Communication & Coordination Handle incoming calls, emails, and correspondence; direct them to appropriate personnel. Maintain updated contact lists for internal teams and external stakeholders. Support scheduling of meetings, conference rooms, and appointments. Administrative Support Manage courier dispatch and receipt logs (documents, parcels, etc.). Assist with stationery, pantry, and office supply inventory management. Coordinate maintenance requests with housekeeping and facility teams. Support HR/Admin teams during employee onboarding (ID cards, welcome kits, etc.). Record Management & Reporting Maintain and update front-office records, contact directories, and attendance registers. Prepare daily or weekly reports on visitor and call logs, as required. Support documentation and filing of administrative records. Skills & Attributes: Excellent communication and interpersonal skills. Presentable and customer-service oriented demeanor. Proficiency in MS Office (Word, Excel, Outlook). Strong organizational and multitasking abilities. High attention to detail and reliability. Qualifications & Experience: Graduate in any discipline (preferably in Administration, Hospitality, or a related field). 1–3 years of experience in a front office or receptionist role, preferably in hospitality, corporate, or food tech environments.

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