Office Manager

Office Manager – ArcanaAbout ArcanaArcana is building cutting-edge infrastructure and products with a strong focus on speed, ownership, and execution. We are a fast-growing team looking for highly driven individuals who thrive in dynamic environments and enjoy building systems from the ground up.Role OverviewWe are looking for an organized, proactive, and highly dependable Office Manager in Bangalore to oversee the day-to-day office operations at Arcana. This role will be critical in ensuring a smooth, efficient, and employee-friendly workplace environment while supporting leadership, vendors, facilities, and internal operations.The ideal candidate is someone who takes strong ownership, can manage multiple priorities simultaneously, and is comfortable working in a fast-paced startup environment.Key ResponsibilitiesManage overall office administration and daily operationsEnsure smooth functioning of office facilities, infrastructure, and workplace readinessCoordinate with vendors for housekeeping, pantry, internet, maintenance, security, and office suppliesManage office budgets, invoices, reimbursements, and vendor payments in coordination with finance teamsHandle procurement and inventory management for office assets and suppliesSupport onboarding logistics for new employees including workspace setup and office accessCoordinate travel, accommodation, and office-related logistics for employees and visitorsOrganize internal events, team gatherings, celebrations, and employee engagement activitiesEnsure office policies, compliance, and workplace standards are maintainedPartner with leadership and HR teams to improve workplace experience and operational efficiencyHandle ad-hoc operational and administrative tasks with high ownershipRequirements5–8+ years of experience in office administration, workplace operations, or facilities managementPrior experience working in startups or fast-paced environments preferredStrong organizational and multitasking skillsExcellent communication and stakeholder management abilitiesAbility to work independently with minimal supervisionStrong ownership mindset and problem-solving attitudeComfortable managing vendors, negotiations, and operational coordinationProficiency in Google Workspace, Excel, and basic operational toolsWhat We’re Looking ForSomeone highly reliable and execution-focusedStrong attention to detail and follow-throughAbility to create structure and processes in a growing environmentPositive attitude with a hands-on approach to problem-solvingSomeone who genuinely cares about creating a great workplace experienceLocationBangalore, India

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