Executive Administrative Assistant - Real Estate

Job Title : Executive Administrative Assistant Experience Level : 3+ years. Location : Vadodara, Gujarat, India / WFH Shift Time:US ShiftPrimary Responsibilities: ●Document Management : Organize online folders, maintain file structures across Google Drive, immediate availability for real-time document sharing during business hours. ●Entity Management :Create new LLCs,manage ongoing compliance for multiple entities, coordinate with attorneys for filings and renewals, and maintain corporate records. ●Technology Administration : expert (implement improvements and optimize workflows), Canva master for marketing materials, CRM management, and optimization. ●External Communications : Professional communication with lenders, banks, insurance, and legal counsel, coordinate third-party inspections up to $2,000 ●Project Management : Coordinate multi-step projects, track timelines and deliverables, facilitate team collaboration ●Specialized Tasks : Organize closing documents, manage cost-segregation studies, and handle registered agent coordinationExample of Decision-Making Authority: ●Approved : Up to $2,000 for inspection reports and standard vendor services ●Requires Approval : Structural changes, DocuSign documents, LLC formation docsRequired Qualifications: ● 3 to 5+ years executive administrative experience (real estate/finance preferred) ● Expert proficiency in , Canva, Google Suite, and CRM systems ● Proven experience withLLC formationand corporate compliance ● Exceptional communication for interactions with banks, attorneys, and insurance ● Strong project management and confidentiality with sensitive information

Created: 2025-08-01