Accountant

Role OverviewWe are seeking a detail-oriented and proactive Accountant to manage day-to-day accounting operations for our IT staffing business. The ideal candidate should have experience in managing financial transactions related to staffing operations, including payroll accounting, vendor payments, and client billing for contract and permanent placements.Key Responsibilities1. General Accounting & Financial ManagementManage day-to-day accounting entries in QuickBooks or similar ERP.Record and reconcile accounts payable (vendor invoices) and accounts receivable (client billing).Maintain general ledger, journal entries, and bank reconciliations.Manage month-end and year-end closing activities including accruals, prepayments, and intercompany reconciliations.Prepare financial statements (P&L, Balance Sheet, Cash Flow) in compliance with US GAAP.Support internal controls, accounting policies, and audit readiness.2. Client Billing & Revenue RecognitionProcess payroll for internal employees and consultants placed at client sites.Handle statutory compliance and coordinate with HR/payroll teamValidate consultant timesheets and ensure accurate billing in line with client contracts and rate agreements.Track unbilled revenue, deferred income, and revenue recognition as per US GAAP.Reconcile billing vs. payroll to ensure accuracy in margin reporting.3. Payroll Accounting & ComplianceCoordinate with Payroll team and oversee biweekly payroll for internal employees and W2 consultants.Manage accounting for 1099/C2C contractors, ensuring correct classification and tax reporting.Reconcile payroll liability accounts and manage year-end W2/1099 reporting.4. Accounts Receivable & PayableMaintain AR and AP schedules, reconcile accounts, and manage cash flow.Monitor outstanding receivables, prepare aging reports, and coordinate collections.Process vendor payments and employee reimbursements with proper approvals.Ensure compliance with client payment terms and vendor contracts.5. Financial Analysis & ReportingProvide monthly MIS reports and financial dashboards for management review.Assist in budgeting, forecasting, and variance analysis.Support management with strategic financial insights for decision-making.6. Audit, Tax & ComplianceCoordinate with external auditors and CPA firms for annual audits and tax filings.Ensure compliance with federal, state, and local tax laws, including sales/use tax and payroll taxes.Experience:Aleast 3 years in US IT staffing or consulting.Strong understanding of W2, 1099, and C2C employment and billing models.Technical Skills:Proficiency in accounting software such as QuickBooks or Zoho Books.Familiarity with payroll platforms (ADP, Paychex).Strong command of Excel for reporting and reconciliation.Knowledge of US GAAP, AR/AP management, and payroll tax compliance.Soft Skills:Strong analytical and problem-solving skills.Excellent communication and collaboration abilities.Detail-oriented with high accuracy and accountability.Ability to work in a fast-paced, deadline-driven environment.

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