Site Design Coordinator

Title: Deputy Manager – Design (Site) Department: Project Management Reports to: Project Manager (Site) Team: None but leads external design team (architect, structure, MEP, interiors, etc.) Duties & Responsibilities: Construction documentation: Take over design documentation from client’s design team post tender stage and coordinate issue of construction documentation by respective designers. Schedule receipt, review, and issue of construction documents to contractors in a timely manner to meet construction timelines. Lead inter-discipline design coordination in accordance with site conditions. Prepare design meeting agenda and minutes. Assign and follow up tasks. Set up the Documentation Management System (DMS) for all design documents in coordination with document controller. Ensure all contractors use the latest revision of drawings at site. Contractors & vendors design submissions Schedule receipt, review, and approval of contractors’ design submittals: shop drawings, samples, data sheets, specifications, etc. Lead and coordinate review and approval process by designers. Lead coordination process between contractors to resolve bottlenecks and site clashes, in order to issue timely coordinated shop drawings. Lead the review and approval of mock-ups and prototypes by contractors. Coordinate preparation of as-built drawings, O&M manuals and other take-over documentation by contractors. Change management Flag changes to design/ previously received approvals and lead the change management process to issue revised design to site in a timely and coordinated manner. QC support Support the internal QC team in drafting ITPs and check lists in accordance with the design technical specifications. Required Education & Experience:B. Arch or Dipl/B. Tech (civil) with experience in a design or design management role, including a minimum of 3 years with site experience (ideally in a site/resident architect/engineer position) Experience in coordinating design for at least 2-3 base-build projects (structure, MEP, facade) larger than 200,000 ft2. Experience coordinating design for a hotel project is a plus. Alternatively, experience coordinating high-end interiors is preferred. Required Skills & Knowledge: Technical skills:Good ability to read architecture, structure, MEP, interior drawings Proficient on AutoCAD and MS Office (Word, Excel, Teams, Outlook) Good understanding of coordination process between design disciplines and process to resolve technical bottlenecks at site. Soft skills: Good interpersonal and leadership skills, and able to develop constructive relationships with designers and contractors. Good written and spoken English, able to convey complex feedback and briefs in a concise and clear manner Good planning and organizational skills, able to seamlessly schedule and coordinate various design activities. Good analytical mind with good problem-solving skills.

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