Company Secretary Trainee

About us:iBUS is a digital infrastructure company with a vision to connect everyone, everything, everywhere. We aim to bridge the digital divide by providing scalable connectivity solutions. As a pioneer in the 5G convergence landscape, we specialize in building interoperable digital connectivity infrastructure.One of our core services is being a leading neutral host In-Building Solutions (IBS) provider in India. We offer comprehensive in-building solutions to various sectors, including real estate buildings, hospitals, hotels, commercial spaces, educational institutions, and government buildings nationwide.Additionally, we are a leading Managed Wi-Fi services provider, delivering reliable and high-speed Wi-Fi connectivity. Our focus extends to location-based services that enhance user experiences and improve business operations. We have extensive coverage in the hospitality sector, and we cater to education campuses, co-working spaces, and co-living spaces as well.Through the integration of our existing in-building and Wi-Fi services and data solutions, we are revolutionizing business operations. With the necessary regulatory authorizations, iBUS is driving innovation and transforming the digital landscape for businesses across various industries.Job Summary:We are seeking a proactive and detail-oriented CS Trainee to support the Legal & Secretarial function at iBus. The role will involve assisting in corporate compliance, board processes, regulatory filings, and legal documentation across group entities.Key Responsibilities:Assist in end-to-end management of Board Meetings, Committee Meetings, and General Meetings across iBus group entities, including preparation of agenda, notes, and minutesSupport in maintenance of statutory registers, records, and corporate documents under the Companies Act, 2013Assist with MCA/ROC filings, including annual filings, event-based filings, and compliance trackingDraft and review board resolutions, notices, circular resolutions, and corporate correspondenceMaintain and update compliance trackers for multiple entities, including domestic and overseas subsidiariesSupport in secretarial audits, internal audits, and due diligence processesCoordinate with internal stakeholders, consultants, and regulators for timely compliance closuresAssist in legal documentation, including basic contract review and maintaining agreement repositoriesTrack director disclosures, KYC, and interest updates, and ensure timely updates before Board MeetingsSupport in group restructuring, mergers, and other corporate actions, as applicableEligibility Criteria:Pursuing Company Secretary course (Executive/Professional level)Strong understanding of Companies Act, 2013 and basic corporate compliancePrior internship exposure in secretarial/compliance functions will be an added advantageSkills & Competencies:Strong attention to detail and ownership mindsetGood drafting and communication skillsProficiency in MS Office (especially Excel for trackers)Ability to manage multiple entities and deadlinesHigh level of integrity and confidentialityWillingness to learn in a dynamic and fast-paced environmentDuration:As per training requirements under ICSI guidelines

Apply Now