LIHTC 8609 Conversion Coordinator (Remote – India)

Job Title - LIHTC 8609 Conversion Coordinator (Remote – India)Location - Remote (India)Must be able to work overlap hours with U.S. time zonesPosition SummaryThe LIHTC 8609 Conversion Coordinator manages the end-to-end process of converting U.S. Low-Income Housing Tax Credit (LIHTC) properties from placed-in-service through cost certification, final allocation approvals, and receipt of IRS Forms 8609. This role coordinates with U.S.-based teams (development, asset management, property management) and external partners (CPAs, attorneys, syndicators/investors, and state allocating agencies) to ensure accurate, timely, and audit-ready conversion packages for each building.Key Responsibilities1) 8609 Conversion Project ManagementOwn the 8609 conversion timeline for assigned properties/buildings from placed-in-service through executed 8609 receipt.Maintain an 8609 tracker (per building) covering milestones, dependencies, responsible parties, and target dates.Schedule and run recurring conversion check-ins; document decisions and action items.2) Cost Certification Coordination (CPA-Led)Coordinate with U.S. CPAs and internal teams to compile cost certification deliverables, such as:Final development budget and sources/usesConstruction cost detail, draws/pay apps, lien waivers, retainage supportChange orders, contingency reconciliationFee calculations (developer, contractor, consultants)Cost breakdowns for eligible vs. ineligible basisPerform completeness checks and consistency reviews across budgets, draw logs, and CPA schedules.3) Agency Final Allocation Package SupportCompile and quality-check final allocation and 8609 application packages per state agency requirements.Track and respond to agency deficiency notices (comment letters) and coordinate resubmissions with CPA/legal teams.Ensure packages include correct supporting documentation (placed-in-service evidence, unit mix, rent schedules, regulatory agreement references, etc.).4) Placed-in-Service & Building Data ValidationCollect and validate key building data used for 8609s:BIN/building IDs, addresses, placed-in-service datesUnit counts, unit mix, applicable fraction supportSet-aside elections and credit period details (as applicable)Coordinate with property management/lease-up teams to confirm occupancy and unit designation details where needed.5) Investor / Syndicator Deliverables (as applicable)Track conversion deliverables required for investor capital milestones tied to 8609 issuance.Support document compilation for legal counsel and investor/asset management review.6) Document Control & ReportingMaintain clean, audit-ready electronic files for each building (submission packages, approvals, executed 8609s, back-up).Provide weekly/biweekly status reporting: pipeline, risks, blockers, next steps.Improve templates/checklists and standard work for faster conversions.Qualifications Required2+ years experience supporting U.S. LIHTC projects, cost certification, affordable housing development/accounting, or related documentation-heavy coordination.Strong understanding of LIHTC concepts: eligible basis, qualified basis, applicable fraction, placed-in-service, final allocation, Form 8609.High proficiency in Excel (reconciling schedules, cross-checking totals) and PDF/document handling.Excellent written communication and ability to coordinate across multiple stakeholders remotely.Ability to manage multiple properties/buildings concurrently with strict deadlines.PreferredDirect experience assembling or submitting cost certification/final allocation packages to state HFAs.Familiarity with 4% bond transactions, rehab credits, and layered financing.Experience working with U.S.-based CPAs and attorneys (document requests, deficiency responses, version control).Tools / Systems (example)Excel / Google SheetsSharePoint / Box / Google Drive / Smartsheet / Asana (any PM tool)Adobe / PDF editing toolsWorking Hours ExpectationsStandard India working hours with daily U.S. overlap for calls/emails (exact window set by manager/project needs).Ability to handle deadline-driven bursts (agency response windows, investor closing timelines).Performance Metrics (optional)On-time conversion milestones achieved per buildingReduction in deficiency rounds through stronger first-pass package qualityFile completeness and audit readinessResponsiveness and turnaround time on document requests

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