Personal Assistant

Personal AssistantLocation: AhmedabadReporting To: Founder & Director Job Summary: We are seeking a highly organized, proactive, and trustworthy Personal Assistant to provide comprehensive administrative and personal support to senior management. The ideal candidate will be efficient in handling schedules, managing communications, and ensuring smooth day-to-day operations while maintaining confidentiality and professionalism. Key Responsibilities:• Manage and organize the executive’s personal and professional calendar, including appointments, meetings, and personal commitments. • Coordinate travel arrangements such as flight bookings, hotel reservations, visas, itineraries, and transportation. • Handle personal correspondence, emails, and phone calls on behalf of the executive when required. • Assist with personal tasks including bill payments, reservations, shopping, and other day-to-day errands. • Maintain and organize confidential personal records, documents, and important files. • Coordinate family schedules, personal engagements, and appointments when required. • Liaise with service providers, vendors, and external contacts for personal and administrative matters. • Assist in planning personal events, gatherings, and travel plans. • Track and follow up on pending personal and professional tasks to ensure timely completion. • Provide general administrative and personal support to ensure the smooth management of the executive’s daily activities. Required Skills & Qualifications: • Bachelor’s degree in any discipline • Proven experience as a Personal Assistant, Executive Assistant, or similar role • Excellent organizational and time management skills • Strong verbal and written communication skills • High level of discretion and confidentiality • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) • Ability to multitask and prioritize effectively • Strong problem-solving skills and attention to detail Preferred Skills: • Experience working with senior executives or leadership teams • Familiarity with calendar management tools and scheduling software • Flexibility to adapt to dynamic work environments Key Competencies:• Professionalism and reliability • Proactiveness and initiative • Strong interpersonal skills • Ability to work under pressure Working Conditions: • Full-time• Office-based • May require occasional travel or extended working hours

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