Executive Administrative Assistant

5+ Years Of Experience in AdminJob Description – Executive (Administration)Role Summary: Responsible for ensuring smooth administrative operations, guest hospitality, facility management, logistics coordination, staff services, and overall support to HR & Management while maintaining efficiency, compliance, and cost control across the unit.Key Responsibilities1. Guest Hospitality & TravelArrange logistics, hotel bookings, meals, factory visits, and transport as per hospitality protocols.Welcome customers/visitors, manage gifting, maintain guest database, and ensure top-level Guest House upkeep.2. Transport & Vehicle ManagementMonitor daily vehicle status, repairs, maintenance, insurance, and documentation.Manage staff and shift vehicles and prepare related MIS and cost reports.3. Facility & Housekeeping ManagementOversee housekeeping, building repairs, utilities, and general maintenance.Ensure workplace cleanliness, safety, and readiness.4. Security & SurveillanceCoordinate with security teams and monitor CCTV operations.Ensure compliance with safety protocols across the plant.5. Asset, Stationery & Inventory ControlManage asset records, stationery printing, and distribution.Maintain stock of branding materials, catalogues, uniforms, and safety shoes.6. Pantry, Staff Canteen & WelfareSupervise canteen operations, quality, hygiene, and food management.Monitor pantry services, consumption, and cost control.7. Vendor & Scrap ManagementCoordinate with vendors, ensure timely service delivery, and manage scrap disposal.Handle courier/postage activities.8. MIS, Reporting & Cost ControlPrepare Admin MIS, HR MIS, Travel MIS, and monthly bills/voucher reports.Track and compare costs (stationery, printing, mobile, travel, vehicles) and implement cost-control measures.9. Training & Development SupportPrepare JD, SOPs, training modules, and assist in TNA for down-line employees.Organize weekly/monthly training programs and evaluation reports.10. Admin Operations & ComplianceEnsure adherence to company policies and promote policy awareness among employees.Plan work efficiently, meet deadlines, and take ownership of tasks.11. Employee Relations & CSR/Event SupportSupport employee engagement activities, events, and CSR initiatives.Improve feedback mechanisms and strengthen internal communication.CompetenciesStrong coordination & communication skillsProactive & self-drivenAbility to manage multiple tasks under deadlinesGood knowledge of admin SOPs & complianceProblem-solving & cost-conscious mindset

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