HR Admin Executive

Job Description – HR & Admin Executive Position: HR & Admin Executive Location: Ahmedabad, Gujarat Reporting To: CEO/ Managing Director Employment Type: Full-Time Role Overview We are looking for a dynamic and proactive HR & Admin Executive to manage the complete spectrum of Human Resources and Administrative functions, including factory HR & administration. The role also involves providing direct assistance to the Owner in daily work such as scheduling, meeting arrangements, and operational coordination. Key Responsibilities Human Resources * Manage the end-to-end recruitment lifecycle: sourcing, screening, interviewing, offer negotiation, onboarding, and induction. * Develop and implement recruitment strategies, employee referral programs, and campus hiring initiatives. * Maintain accurate employee records, HR documentation, and ensure compliance with statutory requirements and labor laws. * Handle attendance, leave management, and payroll coordination. * Drive employee engagement activities, training programs, and performance management processes (reviews and appraisals). * Develop and implement HR policies and serve as the first point of contact for grievance handling. * Prepare and analyze HR reports and dashboards (e.g., Time-to-Hire, Attrition, Offer Acceptance Rate, Cost-per-Hire). Factory HR & Compliance * Oversee workforce management for factory staff, including contract labor and direct employees. * Ensure compliance with Factories Act, labor laws, ESI, PF, and other statutory requirements. * Coordinate with government authorities, labor inspectors, and ensure timely statutory filings. * Maintain shift schedules, attendance registers, muster rolls, and other statutory records. * Manage safety, health, and welfare initiatives in alignment with factory requirements. * Liaise with contractors/vendors to ensure compliance with legal and safety obligations. Administration * Manage day-to-day office and factory administration, vendor management, and procurement of office/factory supplies. * Oversee infrastructure, housekeeping, canteen, security, and transport facilities at the factory and office. * Manage correspondence, documentation, and record-keeping for smooth business operations. * Handle travel bookings, logistics, and meeting/event arrangements. Executive Assistance to CEO * Assist in daily planning, scheduling, and calendar management for the Owner. * Organize and follow up on meetings, appointments, and business communications. * Prepare reports, presentations, and maintain confidentiality of sensitive information. * Act as a liaison between the Owner, employees, factory staff, and external stakeholders. Key Skills & Competencies * Strong knowledge of HR processes, labor laws, and factory compliance. * Excellent communication, interpersonal, and organizational skills. * Proficiency in MS Office and HR software/ATS systems. * Ability to handle factory workforce and contract labor with fairness and efficiency. * Strong problem-solving and multitasking abilities with attention to detail. Qualifications & Experience * Bachelor’s degree in HR, Business Administration, or related field (MBA preferred). * 3–6 years of experience in HR & Admin roles, with exposure to factory HR & compliance. * Hands-on experience with labor laws, statutory compliance, and factory workforce management is essential. * Prior experience in manufacturing/industrial setup will be an added advantage.

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