Administrative Assistant - Fresher

Job Purpose: The Administrative Assistant will support the college’s day-to-day administrative operations with a primary focus on building maintenance, housekeeping supervision, and event management . The role involves ensuring smooth facility operations, maintaining a clean and safe environment, and coordinating college events and functions. Key Responsibilities: 1. Building Maintenance: Oversee routine and preventive maintenance of campus infrastructure, classrooms, furniture, electrical fittings, and equipment. Coordinate with vendors/contractors for repair, renovation, or technical service requirements. Monitor utility services (electricity, water, air-conditioning, etc.) and ensure uninterrupted operations. Maintain records of maintenance schedules and service agreements. 2. Housekeeping Supervision: Supervise housekeeping staff to ensure cleanliness and hygiene across the campus, including classrooms, labs, offices, washrooms, and common areas. Develop and implement housekeeping schedules and checklists. Ensure adequate stock and timely procurement of housekeeping supplies. Conduct regular inspections and report issues for corrective action. 3. Event Management: Assist in planning, organizing, and executing college events such as seminars, workshops, cultural programs, and official functions. Coordinate logistics including venue setup, seating arrangements, audio-visual support, and hospitality. Liaise with internal departments, vendors, and external agencies for smooth event execution. Support documentation and reporting of events. 4. Administrative Support: Maintain records, files, and reports related to maintenance, housekeeping, and events. Prepare purchase requisitions and assist in budget monitoring for related activities. Ensure compliance with safety, security, and administrative policies. Provide general administrative assistance to the administration department as required. Qualifications & Skills: Bachelor’s Degree in Administration/Management or relevant discipline. 2–4 years of experience in facility management, housekeeping supervision, or event coordination (preferably in educational institutions). Strong organizational and multitasking skills. Good communication and interpersonal abilities. Proficiency in MS Office (Word, Excel, PowerPoint). Problem-solving attitude with the ability to work under deadlines. Key Competencies: Attention to detail and quality control. Team leadership and staff supervision. Vendor coordination and negotiation. Flexibility to handle multiple responsibilities. Strong sense of responsibility and integrity. Contact : Rinkal Kothiya

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