Job Title: Personal Assistant (PA) to Senior Management Location: Chakala, Andheri East, Mumbai Reporting To: Senior Management Team Employment Type: Full-time Job Summary We are looking for a highly organized, detail-oriented, and discreet Personal Assistant to support the Senior Management Team. The ideal candidate will play a key role in ensuring smooth coordination, effective communication, and time management for the leadership team. This role requires someone with a proactive mindset, excellent interpersonal skills, and the ability to handle confidential information with integrity. Key Responsibilities - Calendar & Schedule Management - Coordinate calendars for multiple senior leaders. - Schedule and confirm meetings, appointments, and calls. - Manage reminders and daily agenda updates. - Travel & Logistics - Handle domestic and international travel arrangements. - Organize visas, accommodation, transport, and itineraries. - Manage travel reimbursements and documentation. - Communication & Correspondence - Serve as the primary point of contact between senior management and internal/external stakeholders. - Draft, edit, and proofread business communication, presentations, and emails. - Ensure timely response and follow-up on critical matters. - Meeting Support - Organize and coordinate internal and external meetings. - Prepare agendas, take minutes, and track action items. - Ensure all necessary materials and information are prepared in advance. - Administrative & Office Support - Maintain confidential files, records, and databases. - Manage expense claims and petty cash for the leadership team. - Coordinate with other departments for executive requirements. - Internal Staff Events - Plan, organize, and coordinate internal staff events such as team offsites, town halls, celebrations, and other employee engagement activities. - Liaise with vendors, venues, and internal stakeholders for smooth execution. - Manage event budgets, communications, and logistics. - Project & Task Management - Assist in special projects and strategic initiatives as needed. - Conduct basic research and compile relevant information for reports or decision-making. Qualifications & Skills - Graduate in any discipline; additional secretarial or business administration qualification preferred. - Minimum 5 years of experience as a PA or Executive Assistant, preferably supporting senior leadership. - Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint). - Excellent verbal and written communication skills. - Strong organizational and multitasking abilities. - Discretion, reliability, and a proactive approach to problem-solving. - Ability to manage multiple priorities and work independently. - Experience in event planning or coordination is an advantage. Additional Information - Working Hours: Monday to Friday (9:00AM to 6:00 PM), flexibility required for urgent tasks or extended hours. - Work Environment: Professional, fast-paced, and collaborative. - Compensation: As per industry standards and candidate experience.
Job Title
Personal Assistant (Pa) To Senior Management