Job Title: Office Administrator & Executive Assistant Location: Gurugram, India Experience: 3-8 years in a similar role, preferably supporting a CEO or Founder Job Overview We are seeking a proactive, detail-oriented, and resourceful Office Administrator & Executive Assistant to provide comprehensive support to our Founder and ensure efficient day-to-day office operations. The ideal candidate will have prior experience working closely with top-level executives and should be comfortable handling a variety of administrative, executive, and logistical tasks. Key Responsibilities: Executive Support - Manage the Founder's calendar, schedule meetings, appointments, and calls. - Coordinate complex travel arrangements (domestic & international). - Handle passport and visa appointments and maintain updated travel documentation. Communication Management - Act as the first point of contact for all communication on behalf of the Founder. - Screen, prioritize, and respond to emails, calls, and other correspondence. Project Coordination - Assist in tracking key projects, follow up on action items, and ensure timely completion of deliverables. - Liaise with cross-functional teams to maintain project momentum. Administrative & Office Management - Oversee general office administration, including supplies, equipment maintenance, and vendor management. - Handle ticket bookings (flights, trains, cabs, hotels) and logistics for both personal and professional travel. - Maintain organized digital and physical records, documents, and files. Documentation & Reporting - Draft internal and external communications, reports, and presentations. - Maintain and update confidential files and important documentation. Event Coordination - Organize and support the planning of company events, team meetings, and offsites. - Collaborate with HR and other departments for seamless event execution. Requirements - Graduate in any discipline; additional certifications in office administration or business communication is a plus. - 3-8 years of proven experience supporting top leadership (CEO/Founder). - Exceptional organizational and time-management skills. - Strong communication skills-both written and verbal. - High degree of professionalism and discretion when handling confidential information. - Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace. - Ability to multitask and prioritize effectively in a fast-paced environment. Preferred Attributes - Self-motivated and solution oriented. - Comfortable managing both strategic and routine tasks. - Strong interpersonal skills with a collaborative mindset.
Job Title
Office Administrator & Executive Assistant