Job Title

Job Description: Assistant Manager – AdministrationLocation: CochinDepartment: AdministrationExperience: 8-12 Years Reports To: Manager – Administration / Operations HeadRole OverviewThe Assistant Manager – Administration will support the overall administrative operations of the organization, ensuring smooth functioning of office facilities, staff coordination, compliance, and vendor management. The role requires strong organizational ability, multitasking skills, and hands-on involvement in day-to-day administration.Key Responsibilities1. Administrative Operations & Team SupportAssist in supervising and monitoring the day-to-day activities of admin staff.Support in developing and implementing administrative processes, policies, and SOPs.Ensure proper allocation of tasks and follow-ups with team members for timely completion.2. Facility & Office ManagementOversee office maintenance, housekeeping, security, and ensure high operational standards.Manage office supplies, procurement coordination, vendor follow-ups, and inventory control.Monitor the workspace to ensure it remains safe, clean, secure, and well-maintained.3. Compliance & CoordinationAssist in coordinating with local government authorities, property management, and statutory bodies for facility-related compliances.Support documentation and records management as per audit and compliance requirements.4. Communication & DocumentationMaintain filing systems, records, and administrative documentation in an organized manner.Facilitate smooth communication across departments to support operational requirements.Ensure adherence to company procedures and escalate issues to the Manager as required.5. Projects & Infrastructure SupportAssist in overseeing renovation, maintenance, and infrastructure improvement projects.Coordinate with contractors, vendors, and internal teams to ensure timely completion.Track project progress, maintain reports, and support monitoring of budgets.6. Equipment & Asset ManagementEnsure proper usage, care, and upkeep of office equipment and materials.Coordinate repair, servicing, and preventive maintenance activities with vendors and internal teams.7. Additional ResponsibilitiesHandle administrative issues arising day-to-day and implement quick resolution.Support the Manager – Administration in preparing budgets, reports, and audits.Execute any additional tasks assigned by management from time to time.Key Skills & CompetenciesStrong organizational and multitasking abilitiesGood communication and interpersonal skillsProblem-solving and team coordination skillsKnowledge of facility management and administrative operationsProficiency in MS Office and admin toolsQualification & ExperienceAny Degree; MBA preferred8–10 years of experience in administrative operations or facility coordinationExperience in dealership, retail, or multi-location organizations (preferred)