Job Title

Responsibilities: The Front Desk Admin Executive is the first point of contact for the company and plays a vital role in creating a positive and secure impression. This role contributes to the company's operational efficiency and information security objectives by managing physical access, visitor data, and assets in a structured and secure manner. The incumbent shall: Visitor & Access Management: Greet and welcome walk-in interviews, guests, and clients with a positive, professional demeanour. Maintain accurate and up-to-date digital records of all visitors, including the purpose of their visit. Manage the visitor management system/app, including issuing visitor badges and ensuring all check-in/check-out protocols are followed. Handle general inquiries via telephone and email promptly and professionally. Coordinate client visits, including sending pre-visit information and providing real-time updates to internal stakeholders. Arrange and serve tea, coffee, water, etc., for visitors and clients as required. Asset & Facility Security: Manage the inward and outward register of couriers, documents, and other materials. Handle visitors' assets securely, which involves tagging them upon receipt, issuing and receiving items, and maintaining a proper log to ensure their safe return. Assist in Locker Management, ensuring secure allocation and tracking. Contribute to information security by ensuring unauthorized persons are not granted access to secure areas and that all visitors are accounted for. Administrative Support: Assist in coordinating and booking travel arrangements for employees as required. Maintain daily facility checklists (e.g., pantry supplies, cleanliness) to ensure a well-functioning workplace. Support in tracking AMC (Annual Maintenance Contract) renewals for office equipment and facilities. Perform other clerical duties as assigned, such as data entry, filing, and photocopying. Job Requirements: Education: Bachelor’s Degree (Any discipline) or currently pursuing graduation. Experience: Fresher / Internship (6 months). Prior exposure to front office or administrative work is an advantage. Skills: Excellent communication skills in English (spoken and written) (NON NEGOTIABLE) Proficient with MS Office tools and basic computer operations. Familiarity with visitor management systems, travel booking portals, and record management. Well-groomed, punctual, organized, and disciplined in task management. Strong interpersonal and coordination skills with a professional demeanor. Ability to multitask and maintain confidentiality. Authority: (Authorities given to staff with this role) Authorized to manage and update visitor, courier, and asset registers. Authorized to coordinate with vendors for facility maintenance and AMC follow-ups. Authorized to communicate with internal departments regarding client visits, interviews, and travel logistics. Authorized to maintain and submit reports related to attendance, visitor logs, and checklist compliance to the Admin Supervisor.