Job Title

Role Overview: We are seeking a proactive and detail-oriented Executive Assistant to provide comprehensive support to our executive team. The ideal candidate will have extensive experience managing complex schedules across multiple time zones, with a strong focus on US/North American operations. This role requires exceptional organisational skills, cultural fluency, and the ability to anticipate and address the needs of senior leadership. Key Responsibilities: Calendar & Scheduling Management: - Coordinate and manage complex calendars for executives, ensuring alignment with US Eastern and Central Time Zones. Communication Liaison: - Serve as the primary point of contact between executives and internal/external stakeholders across various time zones. - Draft and manage correspondence, ensuring timely and culturally appropriate communication, especially with US-based clients. Travel Coordination: - Plan and coordinate domestic and international travel, including itineraries, accommodations, and transportation, with consideration for time zone differences. - Prepare and process travel-related expenses and documentation. Meeting Preparation & Support: - Organize and prepare materials for meetings, including agendas, presentations, and reports. - Take minutes during meetings and ensure follow-up on action items. Administrative Support: - Assist in the preparation of presentations and reports using tools like Microsoft Office Suite. - Manage confidential information with discretion and professionalism. Preferred Qualifications: - Proven experience as an Executive Assistant or in a similar role, with a focus on supporting US-based executives. - Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). - Familiarity with scheduling tools and time zone management applications. - Excellent written and verbal communication skills. - Ability to work independently and manage multiple priorities in a fast-paced environment. - Availability to work during US business hours, with flexibility for occasional early or late meetings.